Remote Online Notarization as a Backup Plan for Law Firms

Most law firms do not need Remote Online Notarization every day.

They need it when something unexpected happens.

A client is traveling.

A signer gets sick.

A closing cannot be delayed.

A document must be executed now, not next week.

That is where RON works best. Not as a replacement for your process, but as a backup plan that keeps things moving.

RON Is About Continuity, Not Convenience

Law firms are built on structure and predictability. When a notarization becomes the bottleneck, it creates unnecessary stress for attorneys, staff, and clients.

Remote Online Notarization allows documents to be executed securely and compliantly without changing how your firm operates. When used intentionally, it removes friction instead of adding it.

Firms that benefit most from RON are not chasing technology. They simply want options.

When a Backup RON Option Matters Most

There are specific moments where RON prevents disruption.

• Clients who are out of state or traveling

• International clients who cannot access a US notary

• Last minute signing delays that would otherwise pause a transaction

• Schedule conflicts that make in person notarization impractical

In these situations, having a known RON professional already familiar with compliance requirements can save hours, not days.

Why Experience Matters

Not all RON signings are equal.

Platforms alone do not prevent errors. Experience does.

After completing well over 1,000 signings across real estate, estate planning, contractor documents, and apostilles, I have seen where issues typically arise. Missed witness requirements. Incorrect certificates. Platform limitations that are misunderstood until it is too late.

A backup RON option should reduce risk, not introduce it.

How Firms Use RON Without Changing Their Workflow

The most successful firms treat RON as support, not a new system to manage.

They do not assign staff to troubleshoot platforms.

They do not explain technology to clients.

They do not adjust internal procedures.

Instead, they rely on a notary who handles the process directly and communicates clearly.

That is where RON fits best.

A Resource, Not a Sales Pitch

I work quietly behind the scenes with law firms and real estate professionals who want a reliable option when timing, distance, or logistics get complicated.

RON is not always necessary. But when it is, having a trusted backup matters.

If this is ever helpful, I am happy to be a resource.

Donisha Miller

D|M Notary Solutions 813-668-0279